What is considered PII in the Navy?

What is considered PII in the Navy?

Because there are many different types of information that can be used to distinguish or trace and individual’s identity, the term PII is necessarily broad.” Your name and other elements such as date of birth (DOB), Social Security number (SSN), Passport Number, fingerprints, etc. fall under the definition of PII.

How do I send PII?

a. Sending Sensitive PII within or outside of DHS. When emailing Sensitive PII outside of DHS, save it in a separate document and password-protect or encrypt it. Send the encrypted document as an email attachment and provide the password to the recipient in a separate email or by phone.

How do I email Fouo?

Include the subject line: “FOUO: PRIVACY SENSITIVE.” Include the attachment file name (if any): “FOUO: PRIVACY SENSITIVE.” Include in the body of both the email and the attachment (if any): “FOUO: PRIVACY SENSITIVE. Any misuse or unauthorized disclosure may result in both criminal and civil penalties.

How do I mark an email in PII?

Digitally sign and encrypt emails containing PII. Use the PII statement in emails containing Personally Identifiable Information. Do not use this statement otherwise. This will allow email recipients to determine if an email contains sensitive information or not and if the message requires protection.

Is the DoD ID considered PII?

The DoD ID Number, by itself or with an associated name, shall be considered internal government operations-related PII. It is common practice today to use digital signatures, which contain an individual’s DoD ID Number, on documents and emails.

Who is the DON CIO?

Dr. Kelly Fletcher is a career member of the Senior Executive Service and is currently performing the duties of the Department of Defense Chief Information Officer (DoD CIO).

Is it safe to email ID?

You should not send personally identifiable information via unencrypted email. It is not a secure way to send any information and could expose you to data hacking.

How can I protect my PII?

Top 10 Tips to Protect Your Personally Identifiable Information (PII) for Data Privacy Day

  1. Be careful about sharing your social security number.
  2. Lock down your social media accounts.
  3. Be wary of public Wi-Fi.
  4. Get creative with security questions.
  5. Use strong passwords.
  6. Browse privately.
  7. Watch out for phishing scams.

Is PII a citizen?

Other data elements such as citizenship or immigration status, medical information, ethnic, religious, sexual orientation, or lifestyle information, and account passwords, in conjunction with the identity of an individual (directly or indirectly inferred), are also Sensitive PII.

What is Fouo Privacy Act?

The Privacy Act of 1974, Title 5 U.S.C. § 552a, establishes a code of fair information practice that governs the collection, maintenance, use, and dissemination of personally identifiable information about individuals that is maintained in systems of records by federal agencies.

What is considered PII DoD?

Personally Identifiable Information (PII) is any information about an individual which can be used to distinguish or trace an individual’s identity such as name, Social Security Number (SSN), date and place of birth, mother’s maiden name, and biometric records.

Is dodid considered Cui?

The Department of Defense recently adopted “Controlled Unclassified Information” as the identifier for sensitive information. The Administrative Assistant for security to the Secretary of the Air force issued Air Force Guidance Memorandum 2020-16-01 July 23 to implement the new CUI policy.

Is there a PDF version of Usna annual training?

There is no PDF version of this training, it must be completed online. DON Annual Privacy Training (TWMS ID: DON-PRIV-2.0) This course, commonly referred to as “PII Training”, is initially administered by the HRO on an employee’s first day before being given access to USNA information systems.

What is the purpose of PII and OPSEC training?

PII and OPSEC SECURITY AWARENESS AND AT TRAINING: Security awareness and AT training are essential elements for overall mission readiness. The objective of this training is to increase implementation of protection measures tailored to the level of the threat, to improve the ability to recognize threats and take appropriate actions to reduce risk.

Do you have to do PII training every year?

Employees shall complete this training on an annual basis thereafter. PII Training can either be completed via TWMS (preferred method) or using this external link, DoD Privacy Training. If training is completed outside of TWMS, employees must self certify training completion.

What does PII mean in the body of an email?

Emails Containing PII (in the body or in an attachment): The BODY of the email and the body of the attachment must state: ” FOR OFFICIAL USE ONLY (FOUO) – PRIVACY SENSITIVE. Any misuse or unauthorized disclosure may result in both criminal and civil penalties. ” Must be digitally signed and encrypted.